Gestor services in Spain for autónomos and SL companies

A gestor (gestor administrativo) is a professional who handles a client's affairs with Spanish public authorities: the Agencia Tributaria, Seguridad Social, the commercial and vehicle registers. A gestor registers you, calculates and files returns and replies to requests. The profession is regulated: a gestor holds a professional title and is a member of a colegio (professional association). In English the Spanish word gestor is usually kept as it is.

A gestor handles a self-employed person's tax reporting: keeps the income and expense books, calculates and files Modelo 303 for IVA and Modelo 130 for IRPF advance payments every quarter, prepares Modelo 720 if there are assets abroad, watches deadlines and replies to requests from the Agencia Tributaria. Registration and deregistration via Modelo 036 or 037 is also done by a gestor.

Russian-speaking gestorías charge about €70–95 a month for an autónomo and €210–250 a month for an SL, usually excluding IVA. We charge €50 and €200 a month, excluding IVA. Spanish online services ask €30–40 a month, but they work from a template and communicate only in Spanish. A one-off consultation without ongoing bookkeeping costs €150 an hour plus IVA.

A consultation costs €150 an hour excluding IVA. We do not give free tax consultations: reviewing your situation is separate work, not a sales call. In the consultation we check which returns you are required to file, what has already been missed and in what order to put it right, and work out which tax regime suits you better. If you only need a plan for ongoing bookkeeping, its price is known in advance and you do not need a consultation for that: autónomo from €50 a month, SL from €200 a month, also excluding IVA.

Autónomo bookkeeping: income and expense books, calculating and filing Modelo 303 and Modelo 130 for every quarter, Modelo 720 if you have foreign assets, amendments to Modelo 036 or 037 when your activity changes, deadline reminders and replies to routine requests from Hacienda. The annual Renta return (Modelo 100) and the annual IVA summary (Modelo 390) are charged separately.

No. €50 a month is our work: preparing and filing returns, bookkeeping, keeping track of deadlines. You pay the Seguridad Social contribution to the state separately: for new autónomos it starts at about €80 a month at the reduced rate and then rises with income. And separate from both is the tax itself. These are three different payments to different recipients.

A gestor handles paperwork and reporting to public authorities. An asesor fiscal (tax adviser) deals with tax planning: how to legally pay less. An abogado (lawyer) represents you in disputes and in court. In practice the roles overlap, so it is important to agree in advance who is responsible for what and to write the scope of work into the agreement.

Yes. As long as you are registered, returns are filed even with zero income, and keeping income and expense books is mandatory. Zero Modelo 303 and Modelo 130 returns are filed too. Having no activity does not cancel the obligation to report: only deregistration via Modelo 036 or 037 removes it.

Modelo 303 for IVA and Modelo 130 for IRPF advance payments are filed from 1 to 20 April, July and October, and for the fourth quarter by 30 January. Modelo 720 for foreign assets is filed from 1 January to 31 March. The annual Renta return on Modelo 100 is filed during the campaign from late April to 30 June.

Modelo 130 is the quarterly advance payment return for IRPF income tax. A self-employed person under the standard regime pays a percentage of the quarter's profit in advance, and at the end of the year these amounts are credited in the annual Renta return. If most invoices are issued with retención (withholding), the obligation to file Modelo 130 may not arise.

Modelo 303 is the quarterly VAT (IVA) return. It shows the IVA charged to clients and the IVA paid to suppliers, and the difference is paid or carried forward to the next quarter. The deadline is the 1st to the 20th of the month after the quarter, and for the fourth quarter 30 January. Some activities are exempt from IVA.

Spanish tax residents whose foreign assets in at least one of the categories (accounts, securities, real estate) exceed €50,000 on 31 December of the reporting year. The filing period is from 1 January to 31 March of the following year. Cryptocurrency is declared on a separate form, Modelo 721.

Yes, you can switch at any time, but it is easier between quarters. Collect the accounting books, filed returns and justificantes for all closed periods from your previous gestor and revoke their representation with the Agencia Tributaria. We check the documents we receive and find any open periods before we start work.

File the return voluntarily before a demand arrives from the Agencia Tributaria: in that case a late-filing surcharge applies, which grows over time, rather than a penalty after an inspection. The earlier the return is filed, the smaller the amount. We go through missed periods in a consultation and propose the order in which to close them.

It is worth asking any gestor this before signing an agreement. There are two ways to work: through electronic representation, where you grant the gestor rights at the Agencia Tributaria for specific actions, or directly with your certificate. We name the arrangement in advance and explain what rights are granted and how to revoke them.

Yes, the service is fully remote: we accept documents electronically and returns are filed online. Our clients live in Madrid, Barcelona, Valencia, Alicante, Málaga and on the islands. Being there in person is rarely needed and only for certain procedures, for example at the notary when registering an SL.

Yes, we do. First we check eligibility: you must not have been a Spanish tax resident in the five tax periods before moving, and the move itself must be linked to an activity under Article 93 of the IRPF law. Then we prepare and file Modelo 149: the application must be filed within six months of registering with the Seguridad Social, and missing the deadline closes the regime. Once approved, we handle your affairs under the regime: employment income is taxed at a flat 24% up to €600,000 a year, and anything above that limit at 47%. The annual return under the regime, Modelo 151, is charged separately from the monthly plan. A detailed breakdown of the conditions is in the article the Beckham law in Spain.